Extended School Enrichment

New Parents/Guardians
New ESE parents/guardians must create a family account (see link below) and select “New Parents Open Account”.

CREATE NEW FAMILY ACCOUNT

Returning Parents/Guardians
Returning parents/guardians can use the link below, and will enter their email and password to log into their existing account. From there, parents/guardians can submit their application for their child to attend ESE and pay the prerequisite registration fee per child. Once this step has been completed, the parent/guardian will receive an automated email stating that their registration for ESE was a success.

RETURNING PARENT SIGN-IN

Please note, ESE application for enrollment must be submitted via EZChildTrack a minimum of 2 business days prior to expected student attendance.

2024-25 PARENT/GUARDIAN GUIDE-ENGLISH

2024-25 PARERNT/GUARDIAN GUIDE-SPANISH

REGISTRATION INSTRUCTIONS- ENGLISH

REGISTRATION INSTRUCTIONS- SPANISH

After the ESE enrollment application is successfully submitted for approval, you will receive a notification email.  The parent/guardian will receive a second registration approval email.  Once this second email is received, the child(ren) can begin attending the registered program that day. 

Once the registration approval email is received, the parent/guardian must update the Carmel Clay Schools (CCS) School Dismissal Manager.  If you need assistance with this step in the process, you must contact your child’s elementary school office.

Please note ESE applications for enrollment must be submitted via EZChildTrack a minimum of 2 business days prior to expected student attendance. 

Due to limited space within ESE program, student enrollment cannot be put “on hold” due to family travel or extended absence. When a participant is enrolled in the ESE afterschool program, the parent/guardian is securing their spot for the entire school year. If de-enrolled from the program, the parent/guardian will be required to re-enroll, and there is no guarantee the spot will still be available. 

All cancellation requests will require a 3-week notice. The effective date for any changes will coincide with the 1st of the following month and will allow for billing to be changed prior to any auto-payment.

All transfer requests must be submitted at least 3 weeks prior to the start of enrollment for a new calendar month. Transfer requests will be based on current openings and waiting lists for both school year and occasional care programs. Transfers between the two program options will be limited to once per semester. If transferring from school year to occasional care, the parent/guardian will be required to pay the $25/student difference between the registration fees. If transferring from occasional care to school year, no refund will be issued.

ESE CANCELLATION + TRANSFER REQUEST – English & Spanish

School’s Out Camp (SOC) Cancellation + Transfer Request – English & Spanish

If an account is delinquent past 30 days, the account will be placed in suspension, and student’s attendance will be prohibited until past due fees are paid in full. If the past due balance exceeds 60 days, the student will be de-enrolled.

An array of clubs are offered each day within the ESE program ranging from board games and drawing, to STEM and fuse beading. Click here to see an example of clubs offered.

If your child is registered, you may view their site-specific activities when logged in to your EZChildTrack. Go to the Bulletins section on the right-hand side and click on your child’s school for more information. 

The Extended School Enrichment program will provide time for your child(ren) to work on homework while at ESE. ESE will provide supplies and a quiet space to students during the academic assistance portion of the afterschool program.  ESE will provide alternative activities and options to students who do not have homework or have already completed their homework.

Students are responsible for bringing the necessary homework with them to the ESE program.  Trips back to the classroom to retrieve work that was left behind is not always an option.  Students are responsible for knowing what homework needs to be completed.  Please ask your child’s Site Supervisor about their policy on using Chromebooks during Academic Assistance time. 

Please note that ESE does not offer one-on-one tutoring for participants.  Parents and guardians, please check your child’s homework at home to ensure completion and accuracy of work.  Communicate with your child’s ESE Site Supervisor if you have any questions or concerns regarding your child’s homework.   

Inclusion Statement

Carmel Clay Parks & Recreation’s Extended School Enrichment (ESE) program is committed to being an inclusive program. Our inclusion model allows participants of many different ability levels to join our ESE program. Carmel Clay Parks & Recreation (CCPR) is committed to compliance with the Americans with Disabilities Act (ADA) through making reasonable modifications as required by the ADA. In addition, CCPR is dedicated to non-discrimination in the provision of programs, services, and activities to the public.

INCLUSION STATEMENT

DECLARACIÓN DE INCLUSIÓN

Contact for Additional Information

For more info on modifications and supports please contact Aimee Rich, Inclusion and Engagement Supervisor, at 317.843.3866 or arich@carmelclayparks.com.

ADA Modifications

CCPR’s ESE program is committed to being an inclusive program. We are dedicated to compliance with the Americans with Disabilities Act (ADA). By making reasonable modifications, our inclusion model allows participants of many ability levels to join our ESE programs.

For general questions about our program process and inclusive services, please contact Aimee Rich, Inclusion + Engagement Supervisor, at 317.843.3866 or arich@carmelclayparks.com. 

REQUEST FOR MODIFICATION FORM

We expect staff and participants alike to demonstrate the R.I.C.H.E.R. principles of RESPECT, INTEGRITY, CARING, HARMONY, EXCELLENCE and RESPONSIBILITY. Children who fail to exhibit these character traits will be counseled by our staff. We have trained all employees to use positive discipline approaches to modify behavior including redirection, personal reflection time, mindfulness exercises, and removal from activity until more positive choices can be displayed. We deeply respect children and will never participate in any forms of physical or corporal punishment, including spanking, hitting, using exercise as a punishment, etc. 

Our goal is to keep you informed of your child’s behavior choices, both positive and opportunities for improvement. When a child makes a positive choice, they will receive a R.I.C.H.E.R. “Right”-up and you will be notified with details. Chronic or severe behaviors that require improvement to safely participate in ESE programs will also be shared through an emailed behavior report and subsequent phone call, if warranted.

Behavior Guidelines are enforced:

By all staff members at all times.

• In substantial part by adult role modeling.
• Using techniques that promote the growth of positive self-esteem.
• As close to the source as is possible.
• By holding students accountable for their actions.
• By keeping parents informed.
• By limiting group discipline to a maximum of 1 minute.
• Through the implementation of the Behavior Consequence Rubric / Lista De Consecuencias Del Comportamiento

Whether a participant needs to take a medication regularly after-school or needs their emergency medicine close at hand during the program, our staff have it covered. We will request a parent/guardian to complete our Medication Permission Log which will serve as the parent’s permission to give the medication as well as serve as a log for when staff administer the medication. Any medication participants need while enrolled in ESE should be provided in the original container. Unless the medication is utilized for quick-relief, emergency purposes, the medication will be locked and stored on-site at ESE. Emergency medications will stay with the adults supervising the child for whom the medication belongs. With the parent’s permission, older children may self-carry emergency medications. ESE must receive a child’s medication for exclusive use during the program. We are unable to access the nurse’s station after school hours.

Children’s allergies are disclosed by the parent/guardian at the time of enrollment. Staff keep a running list of all participants with allergies and are diligent in keeping these children safe by monitoring them and all their ESE activities.

Please contact the Site Supervisor if your child has any outstanding medical needs and/or allergies. We work with each family on a case-by-case basis to ensure safe participation.

ESE appreciates parents/guardians providing the Site Supervisor any school forms related to health (i.e., asthma action plan, seizure action plan, etc.).

ESE does not provide over-the-counter (OTC) medication (e.g. Benadryl, Tylenol, etc).  Parents/guardians may provide OTC medication for their child’s exclusive use at ESE with a completed Medication Permission Log. 

Students Report to School, but School is Canceled

• ESE after school program will not run if school is canceled and will work closely with the school personnel to ensure all students are sent home by way of the method in which their parent/guardian has indicated.

School is Canceled and Students Do NOT Report

• In the event of CCS school closure, the ESE program will not run.

School’s Out Camp Delays and Cancellations

• Since School’s Out camps do not occur around the school day, the decision to delay or cancel rests with the ESE Director. ESE staff will alert families of enrolled participants via email and text message in the event of a delay or cancellation. Information can also be found on CCPR website and social media.

ESE Scholarship Applications for 2024-25

ESE and SOC scholarship applications will open July 15^th at 9 a.m.

Scholarship Application Link 2024-25

ESE will honor CCS free and reduced lunch status as documentation of financial (scholarship) need, with students receiving free lunch qualifying for a 90% fee waiver and those receiving reduced lunch qualifying for a 45% fee waiver. Scholarship awards will be based on enrollment availability within the program as well as funding. The annual registration fee must be satisfied regardless of lunch status. Families who apply for financial assistance for ESE afterschool program must provide proof that parents/guardians are employed and/or are full-time students and need afterschool care while they work or go to school. If financial assistance is awarded, the ESE account must remain current. If not, services will be canceled after 60 days, and future enrollment may not be possible.

ESE afterschool scholarship status does NOT include School’s Out camps or Summer Camp Series.  Separate scholarship applications must be submitted for each of these programs.

ESE SOC Scholarship Applications for 2024-25

ESE and SOC scholarship applications will open July 15^th at 9 a.m.

Carmel Clay Parks & Recreation (CCPR) seeks to provide opportunities for all to participate in School’s Out Camp programs by providing scholarships to families currently attending Carmel Clay Schools. Need is the primary criterion upon which a scholarship is considered. Need is determined by total household income in relation to a percentage multiple of the Federal Poverty Guidelines. Scholarship will be awarded in the amount of 25%, 50% or 75% of the published program fees. Accepted program participants are expected to pay 100% of the registration fee. SOC scholarship cannot be applied to Monon Community Center (MCC), Extended School Enrichment (ESE), or Summer Camp Series (SCS) programs. Please complete the appropriate application for MCC, ESE, or SCS scholarship consideration.

SOC SCHOLARSHIP APPLICATION LINK 2024-25

Continued Service Through “Partner in Prevention”

We have achieved “Partner in Prevention” status again this year, a designation awarded by the nonprofit Darkness to Light. This title is given to organizations which take extra steps to protect the children they serve. “Partner in Prevention” was created as a national standard to help parents and caregivers recognize organizations that take child protection seriously by implementing policy and training staff to prevent child sexual abuse. 

One in 10 children will be sexually abused before the age of 18. We earned the “Partner in Prevention” designation by providing Stewards of Children training to over 90% of its management, staff, and volunteers. This evidence-informed program is scientifically proven to help participants prevent and respond to child sexual abuse. 

Darkness to Light is an international organization that leads the movement to end child sexual abuse by educating and empowering adults in education, youth-serving organizations, and communities to protect children. 

Each parent must complete this waiver upon initial enrollment in ESE and Summer Camp Series.

PROGRAM PARTICIPANT AGREEMENT

ACUERDO DE PARTICIPANTE DEL PROGRAMA